Welcome to Adirondack Special Events’ (ASE) one-stop resource for meeting and event planning information. We hope that you find our page to be a useful and informative tool for implementing effective and successful corporate meetings and events.
Whether you are responsible for planning a single corporate board meeting, a retreat, a team-building affair, a gala event, or anything in between, ASE is an excellent place to start your research. Our team has over twenty years of experience in the meeting and event planning industry. We have earned our solid reputation in our individual businesses by providing quality services based on an honest and ethical relationship with our clients. As a newly formed company, ASE will work hard to gain your trust. When you hire ASE to plan your corporate event, ASE will provide an experienced meeting planning professional who is physically on-location before, during and after a meeting or event to insure a meeting's smooth and seamless execution.
Why hire professional meeting planners such as ASE? Regardless of whether your meeting is an intimate board meeting for six advisors, or a multi-day trade show, what you want and expect as your end result is the same.... a successful and well received event. As all professional meeting planners know, the key to a successful event is dependent upon the seamless execution of the details... your details!
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| Spectacular Scenery from atop Bald Mountain Firetower |
If you have experience in the meeting planning industry, you may be quite capable of managing the event yourself. A little advance research may be all that you need to begin and complete the process. There once was a time when companies routinely employed their own in-house meeting staff to plan, organize and manage meetings and events from inception to fruition. Today, companies are finding it more cost effective to outsource their meetings and event planning needs to independent meeting planners like ASE. Hiring a local meeting management team has proven to be very cost effective. In-house staff no longer have to travel to every meeting destination, which saves money on travel related expenses including transportation and lodging, as well as the loss of productivity having staff continuously out of the office. And, if you do not have background in meeting and event planning, it may serve you well to hire ASE.
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| Canoe and Kayak Rentals |
Meeting site selection is the process of locating and choosing a venue that is best suited to host your meeting. You must first consider the size, duration, content and space issues associated with your event. The lure of choosing a venue in the Adirondacks for your corporate event is the ever-present peace, tranquility and breathtaking scenery so conducive to team-building and creative thinking and problem-solving. Plus, there’s such a variety of things to do during free time. Outdoor recreational opportunities abound with hiking, canoeing or kayaking, mountain biking, horseback riding, any of them guided or not. Seaplane rides, boat rides, rafting, guided tours of cultural treasures, train rides. And this is just summer and fall! Whitewater rafting in spring and in winter there’s snowmobiling, downhill and cross country skiing, snowshoeing, ice fishing and hiking. There’s so much to do and so much fun to be had your associates will want to return with their families for a vacation!
The meeting professional should have your best interest and needs to consider.
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| Amenities often include unique modes of transportation in the ADK's! |
When considering the overall needs of your meeting, the basic questions you must ask yourself are the who, the what, the why, and the where of the meeting logistics. The answers to these questions will then help you locate a venue that best suits your specific needs. Whether it be the location, the size, the amenities or the associated costs, if you priortize your wish list, your search will be that much easier. In short, the meeting planner (ASE) and you will work together to determine and priortize these preferences.
Armed with these preferences, ASE will then perform a thorough search of available facilities or venues. If the location is a key factor for your meeting, we will focus on the parameters you provide.. If the facility, amenities, or level of service is the primary concern, then we will search a broader area looking for your "must haves." Depending on the timeline and your directives, the ASE team will then present you with our findings. Here is where your ASE team's experience, expertise and being local are invaluable. We will advise you of the most suitable venue based on the information you have provided and then also offer the best alternatives should date availability be an issue.
We always perform a first hand inspection of a site to determine whether or not it offers all that you are looking for in a venue.. The meeting space, property condition, meeting room layout, guest rooms and any other considerations you may have are all inspected at this time. Our inspection experience can identify and highlight both the positive and the negative aspects that cannot be quantified by reviewing a facility's sales literature or meeting contracts. In addition, face to face meetings with facility representatives allows an ASE meeting planner to develop relationships that can be beneficial during final contract negotiations.
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